Booking Meeting Rooms

The following meeting rooms located on the 2nd floor may be reserved for use by Tenants at 522 University Avenue:

How to Request Meeting Rooms

For each Tenant at 522 University Avenue, Industrial Alliance will have a list of employees who are authorized to request meeting rooms. If you require further information in this respect, please contact the Building Superintendent.

 

An authorized employee may request a meeting room by sending an e-mail to Industrial Alliance's Help Desk at helpdesk@ia.ca. The e-mail's subject line should read "meeting room request".

 

Availability of the room will then be confirmed by Industrial Alliance and an email reply sent accepting or declining the meeting room request.

 

The meeting room e-mail request should contain the following information:

1. Large or small meeting room (or preferred meeting room if desired)
2. Date
3. Start Time
4. End Time
5. Organizer
6. Room setup style (For Currie or Sparling Room bookings only. The Currie and Sparling rooms may be setup in three different configurations - theatre style, U-shape or classroom style.)

 

We regret that the Sparling Room will not be available between 11:00 a.m. - 2:00 p.m. on regular working business days.

Canceling a Meeting Room Request

If a meeting room is no longer required, an e-mail must be forwarded to the Industrial Alliance Help Desk at helpdesk@ia.ca approximately 2-3 hours before the start time of meeting to cancel the request. Failure to cancel a meeting room request will result in the tenant being charged at a regular rate even though meeting does not take place.

Meeting Room Equipment

The meeting rooms are equipped with the following items only:

 

- White boards
- Markers
- Chairs
- Tables

 

Any additional equipment needed must be provided by the tenant. Industrial Alliance will not be responsible for the setup of the equipment, and will not be responsible for the loss or theft of equipment or any other items from meeting rooms. Please be careful not to leave items in meeting rooms unattended.

Invoicing for Meeting Room Reservations

At the end of each month, Tenant firms will be issued detailed invoices for meeting rooms reservations.

 

Catering Requests

Aramark is the only authorized company that can provide catering services to the meeting rooms on the 2nd floor. To arrange for catering services please contact Lori Olsen at (416) 598-2122 ext 302696.